Consulting & Data Management Services

PostRFP analysts have experience with thousands of RFP and vendor evaluation projects. We provide advice and data management services to support all stages of the process.

Data Import Services

We can help with importing pre-existing RFP documents or questions.

By default, PostRFP provides a facility to import questions from Excel. However, the structure of these spreadsheets, and of the resulting questions, is fixed. To get started more quickly our consultants can work on:

• Creating custom scripts to import from arbitrary Excel spreadsheet
• Developing tools to extract and import data from Word or PDF documents - this is only possible with very regularly structured documents
• Manually inputting RFP data from any source

Reporting & Analysis

Large scale RFPs generate a great deal of data.

For example, some of the larger RFPs we have worked with involve 1000 questions, answered by 6 respondents, with 5 scoring evaluators and 3 weighting sets. In the " worst case ", where all vendors respond, and each evaluator scores every question, this will produce:

• 6,000 answered questions
• 30,000 scored answers
• 90,000 weighted, scored answers

PostRFP provides a number of in-built tools, charts and reports to help manage the scoring process, but with so much potential data, and so many different approaches to managing and evaluating RFPs, there is often a need produce custom reports to help focus in on the important aspects of the RFP.

Project Review Consulting

Launching an important RFP can be intimidating. We can help with:

• Question Review Checking that questions maximise the benefits of PostRFP (e.g. autoscoring, grouping related questions for easier weighting & scoring)
• Project Review Reviewing the configuration an entire project - visibility rules, deadlines, Respondent registration approach.

Outsourced RFP Management

Our most comprehensive service is to manage the full RFP process. You provide us with the RFP content, a list of vendors to invite, the relevant dates and we:

1. Register an account for your organisation, and provide you with a login
2. Draft the RFP questionnaire, setup vendor accounts, and attach necessary documents
3. Invite you review what we've done, and we adjust as necessary
4. Publish the RFP, fielding any questions from vendors with regards to registration and responding
5. Field any Messages posted by Respondents, deferring to you for non-system related questions
6. Once Responses are submitted, we provide you with a PDF documents of vendor responses, and a spreadsheet ready for scoring and analysis.

The Project is completely accessible, on-line, throughout the process. So you can get involved as much or as little as you wish with drafting questions, assigning weights, analyzing and scoring responses.